Use the Archives at Hampton University

This page is based on the experiences of Bob DeRonda, who wrote this how-to. The information is current as of 12/18/97.

1. Address your correspondence to:
   Jeanne F. Ziedler, Director
   Museum and Archives
   Hampton University
   Hampton, Virginia 23668
   

2. Your letter should include:
   
   • Background - what you are currently working on
     
   • What your ultimate goal is(writing a book, a newsletter, etc.)
     
   • Make your request as specific as possible
     
   • Closure - thank them in advance for the time and effort that they will expend on your request
     

3. Their first response will be to send you a letter concerning your request. It will include forms to be filled out and returned along with a copy of the rules and regulations governing the use of archival material. The return form that you sign specifies that you will abide by all of the rules and regulations pertaining to:
   
   • General Regulations
     
   • Use of Materials
     
   • Reproduction of Materials or Photographs
     
   • Billing: Invoiced with material. Payment upon receipt of invoice. Prepayment required for orders exceeding $5.00.
   • Restrictive Access to Special Collections
   • A warning Concerning Copyright Restrictions
   
   
4. Fees
   Xerox Duplicating Fees
   
   Paper copy of documents:
   
   $.25 - 8 1/2 x 11 per exposure
   $.30 - 8 1/2 x 14
   
   Paper copy from microfilm - - Charge per exposure
   
   $.25 - 8 1/2 x 11
   $.30 - 11 x 11
   $.35 - 11 x 14
   
   Minimum Mailing Charge - $1.50
   
   Cost of Photographs
   
   $15.00 - 5 x 7 (additional copies $5.00)
   $20.00 - 8 x 10 (Additional copies $7.00)
   $30.00 - 11 x 14 (Additional copies $9.00)
   Negatives retained by HAMPTON UNIVERSITY
   

5. If all correspondence is answered promptly by both parties, the transaction takes approximately one month depending on the extent of the query.